Job Description

Summary:

Reporting to the Executive Director (ED), the Business Manager will provide financial and operational functions to support the ED and staff in executing Milagro’s mission of providing extraordinary Latino arts, culture, and heritage experiences for the enrichment of all communities. The Business Manager manages all office, grant, and fiscal related matters to ensure the organization is compliant with industry practice and local, state and federal laws by managing and maintaining accurate books, accounts payable and receivables, grant funding allocations, reconciliations, and other accounting, reporting and record keeping tasks.

Responsibilities:

● Assist ED in developing business plans and strategies to align with organizational goals, implementing recommendations to improve processes; work with staff in analyzing data and comparing to goals.

● Assist ED in developing the annual budget, including providing regular financial reporting and forecasting, cash flow management, capital spending and expenditures review and approval.

● Monitor company resources and review financial reports to improve budgets and annual operating costs.

● Prepare monthly financial reports for the ED and Board Finance Committee; attend Board committee meetings as needed.

● Support ED by assisting with basic HR duties like new hire documents, compliance, benefits administration, workers compensation and disability insurance requirements.

● Train new employees on operational details

● Prepare and submit bi-weekly payroll reports to payroll vendor and maintains all payroll records.

● Work with ED to prepare and facilitate annual audit review.

● Maintain, update, and prepare all tax forms for organization as needed.

● Provide requested data to tax preparers in a timely fashion.

● Supports the development in preparing reports to fulfill grant reporting requirement; monitor and maintain reporting schedule per grant requirements.

● Partner with development position managing donor relations through maintenance of donor information and donation tracking and recognition.

● Assist the ED in managing the operation and maintenance of the facility and physical property.

● Must be able to articulate Milagro’s mission and describe programs to the public.

● Support the ED in completing the strategic business planning process for program expansion and growth.

Qualifications:

● Five or more years of experience in a financial role. Non-profit organization and grants management experience preferred.

● Understanding of GAAP – Generally Accepted Accounting Principles

● Proficiency and experience with QuickBooks and Excel. 

● Well organized, with exceptional attention to detail and accuracy

● Ability to multi-task, prioritize and manage time effectively in order to meet deadlines.

● Ability to communicate complex data clearly.

● Self-motivated and self-directed.

● Excellent verbal and written communication skills.

● Comfortable in both a leadership and team-player role.

• Ability to work effectively in collaboration with diverse groups of people.

● Strong aptitude for numbers and financial reports. 

● The successful candidate will be required to complete a background check. This process will be conducted in compliance with federal and state regulations, including the Fair Credit Reporting Act (FCRA) and Oregon’s employment laws. 

Starting pay based on experience. Health care and other benefits included.

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